Project Manager, SUPHR

Equal Opportunity Employer

The mission of the Health Federation of Philadelphia is to promote health equity for marginalized communities by advancing access to high-quality, integrated, and comprehensive health and human services.  Health equity is at the heart of all our work. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status.  This commitment applies to all aspects of the Health Federation of Philadelphia’s employment practices, including recruiting, hiring, training, and promotion.


Many cities have been impacted by the overdose crisis, but Philadelphia has been hit especially hard. The City of Philadelphia Department of Public Health has responded by creating the Division of Substance Use Prevention and Harm Reduction (SUPHR), a team focused on improving the health and well-being of people who use drugs in Philadelphia.  SUPHR has 10 teams: Bereavement (Philly HEALs), Communications, Community Engagement, Environmental Services, Epidemiology, Harm Reduction, Medical, Neonatal Abstinence Syndrome (Philly LIFTS), Operations, and Overdose Fatality Review (OD Stat). The team's mission is to prevent overdoses and other health issues by offering services and shaping policies to promote the dignity, autonomy, and health of people who use drugs. To name just a few things, SUPHR offers overdose prevention trainings, support to families with babies born with NAS, and same day pay program focused on creating job opportunities while cleaning communities. Since so many Philadelphians have been touched by the overdose crisis, SUPHR also provides counseling to children and adults who have lost someone in their life to an overdose. Behind the scenes, SUPHR works with other City agencies, hospitals, and community groups to ensure that everyone is working together to combat stigma and encourage harm reduction efforts. SUPHR recognizes that many communities have been dealing with substance use for a long time, and SUPHR is invested in giving communities the tools they need to keep people who use drugs, their loved ones, and the larger community healthy and safe.


The Project Manager is a full-time position within the Philadelphia Department of Public Health, Division of Substance Use Prevention and Harm Reduction (SUPHR). This position is responsible for coordinating and managing projects and initiatives within the Medical Program at SUPHR, while providing strategic expertise and support. SUPHR’s Medical Program aims to advance best practices and support health care services to meet the needs of people who use(d) substances through collaboration, training, and direct engagement. Currently, specific activities include hosting a citywide workgroup of hospital-based clinicians, producing communication and education materials, identifying best practices for managing complications associated with xylazine use, contributing to collaboratives and trainings produced the Health Federation Substance Use Research, Guidance, and Education program, and supporting hospital-based peer services and a telehealth bridge prescription program. Future areas of work may include establishing surveillance of the substance use disorder continuum of care in Philadelphia, formalizing surveillance drug checking services and data dissemination, developing clinical tools to support opioid withdrawal management, and implementing clinical training focused on wound care and harm reduction.



In collaboration with the Medical Director, the Project Manager will perform the following essential job functions:

  • Build and maintain relationships with diverse stakeholders, including community members, community-based organizations, health systems, and implementation teams.
  • Collaborate with partners to lead and track progress of initiatives.
  • Conduct regular meetings with community stakeholders involved in the care of people who use(d) substances in Philadelphia.
  • Facilitate meetings, workshops, and collaborative sessions with community stakeholders, and ensure action item follow-up.
  • Create meeting agendas, manage meeting logistics, and document meeting minutes.
  • Monitor progress of projects initiated by the Medical Program.
  • Prepare reports, summaries, and presentations to City leadership
  • Assist in the formulation of goals, objectives, and key performance indicators to measure progress and success
  • Monitor and evaluation the implementation of projects and initiatives, identifying areas for improvement and recommending adaptations.
  • Stay up to date on currently clinical and policy topics related to the health and wellbeing of people who use(d) substances, and identify best-practices, standards, guidelines, and innovative approaches that can inform projects and initiatives.
  • Work with other SUPHR programs, PDPH Divisions, and City agencies to support projects focused on improving the health and wellbeing of people who use(d) substances.


  • At least 1-3 years of professional experience in stakeholder engagement and project management. Preferred in areas related to substance use.
  • Strong organizational, problem-solving, and time-management skills.
  • Experience in community organizing and/or engagement is a plus.
  • Excellent interpersonal skills and ability to communicate effectively with stakeholders from diverse backgrounds.
  • Exceptional written and verbal communication skills, including the ability to produce and present comprehensive project reports.
  • Demonstrated ability to work independently and as part of a team.
  • Strategic thinking and project management skills, with attention to detail and the ability to handle multiple projects simultaneously.
  • Proactive and self-motivated with a high level of initiative.
  • Proficiency in meeting facilitation, ensuring productive discussions, effective decision-making, and action item follow-up.
  • Experience and expertise in REDCap is a plus
  • Experience and expertise in Microsoft office
  • Knowledge and familiarity with the principles of harm reduction


  • Master’s in public health, social work, public policy, or other relevant field
  • Work experience will be considered in lieu of educational background.

Work Environment & Schedule

  • Typical hours are Monday through Friday 9:00am to 5:00pm, but the candidate must be flexible in attending meetings or events outside of 9:00am to 5:00pm and during the weekend.
  • This is a hybrid position during this time, but the candidate must be able to come into the office and be present for in-person meetings at least three days a week and as needed.
  • Candidates who live in the Greater Philadelphia region preferred.

Travel:  The applicant may need to travel to various parts of the City for assignments, meetings, and collaborative events.

Physical Demands:  This job may require moderate physical effort including lifting materials and equipment of less than 50 pounds.

Salary and Benefits: $65,000 - $72,000. Health Federation offers a competitive and comprehensive benefits package, which can include:

  • Medical with vision benefits
  • Dental insurance
  • Flexible spending accounts
  • Life, AD&D and long-term care insurance
  • Short- and long-term disability insurance
  • 403(b) Retirement Plan, with a company contribution
  • Paid time off including vacation, sick, personal and holiday
  • Employee Assistance Program

Eligibility and participation is handled consistent with the plan documents and HFP policy. 


The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.