Program Assistant, HIV Training and Education

Equal Opportunity Employer

The mission of the Health Federation of Philadelphia is to promote health equity for marginalized communities by advancing access to high-quality, integrated, and comprehensive health and human services.  Health equity is at the heart of all our work. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status.  This commitment applies to all aspects of the Health Federation of Philadelphia’s employment practices, including recruiting, hiring, training, and promotion.


This position requires high level attention to detail, excellent organizational, communication and administrative skills.  In collaboration with the Director of HIV Training, the Program Assistant will be responsible for assisting with planning, designing, delivering and evaluating training programs for a variety of audiences including case managers prevention staff, HIV testers, navigators, physicians, nurses, nurse practitioners, physician assistants, pharmacists and dentists throughout Pennsylvania. This includes distance-based/virtual learning modalities, materials development, cataloging, some data/ tracking activities.



  • Assist with training needs assessments to determine organizational training goals; uses a variety of methods to directly assess participant’s training needs – especially in the areas of HIV routine testing, linkage to care, adherence to medications, and barriers to care.
  • Assist in identifying or developing materials to meet the needs of specific training audiences, including conducting literature searches on HIV and related topics.
  • Organize training and capacity building activities that use a variety of methods, including small group exercises, role plays, case studies expert panels and work groups.
  • Provide data assistance to evaluate training processes and results, track impact, and identify follow-up training and technical assistance
  • Review relevant HIV literature to remain updated in the field and for inclusion in training programs, toolkits, and materials.
  • Communicate and collaborate effectively with training team regarding projects, networking, and organizational updates to further agency goals
  • Participate in development and background planning needed for some specific trainings such as stigma, adherence, health literacy, and routine HIV testing.
  • Create and implement, with the program team, a distance-based learning plan that involves multiple components of methodology, health professions’ continuing education credits for enduring products, and collaboration with other training and education partners.
  • Knowledge Of virtual learning platforms-knowledge of SCORM is a plus


  • Bachelor in Social Work, Education, Public Health or a closely related field. Relevant years of experience can be substituted for college experience.


  • At least 2 years’ experience in capacity building, training, and/or distance-based education.
  • Experience working with direct care providers and/or community organizing
  • Content expertise in fields of HIV disease and organization development preferred
  • Knowledge of distance-based education modalities a plus
  • Ability to work collaboratively as part of a multi-disciplinary team
  • Strong written and verbal communications skills
  • Skilled in Google Suite and Microsoft Word, Power Point, and excel
  • Able to handle multiple tasks with a high degree of organizational skill
  • Ability to work with a variety of cultures & with diverse audiences

Physical Demands

Standard office setting. Travel to multiple sites and community meetings and ability to transport materials.

Work Environment:

Standard office setting with extended periods at work station and periodic use of office equipment.

Position Type and Work Schedule:

Full time position, hybrid work environment with option to work remotely 40% time, flex time hours between 7:30 am and 6:30 pm. 

Salary and Benefits: $50,000-$55,000 with comprehensive benefits.  Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:

  • Medical with vision benefits
  • Dental insurance
  • Flexible spending accounts
  • Life, AD&D and long-term care insurance
  • Short- and long-term disability insurance
  • 403(b) Retirement Plan, with a company contribution
  • Paid time off including vacation, sick, personal and holiday
  • Employee Assistance Program

Eligibility and participation are handled consistent with the plan documents and HFP policy. 


The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.