OD Stat Central Administrator

Equal Opportunity Employer

The mission of the Health Federation of Philadelphia is to promote health equity for marginalized communities by advancing access to high-quality, integrated, and comprehensive health and human services.  Health equity is at the heart of all our work. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status.  This commitment applies to all aspects of the Health Federation of Philadelphia’s employment practices, including recruiting, hiring, training, and promotion.

SUBSTANSE USE PREVENTION AND HARM REDUCITION DIVISION OVERVIEW

Many cities have been impacted by the overdose crisis, but Philadelphia has been hit especially hard. The City of Philadelphia Department of Public Health has responded by creating the Division of Substance Use Prevention and Harm Reduction (SUPHR), a division focused on improving the health and well-being of people who use drugs in Philadelphia.  SUPHR has 10 teams: Bereavement (Philly HEALs), Communications, Community Engagement, Environmental Services, Epidemiology, Harm Reduction, Medical, Neonatal Abstinence Syndrome (Philly LIFTS), Operations, and Overdose Fatality Review (OD Stat). The team's mission is to prevent overdoses and other health issues by offering services and shaping policies to promote the dignity, autonomy, and health of people who use drugs. To name just a few things, SUPHR offers overdose prevention trainings, support to families with babies born with NAS, and same day pay program focused on creating job opportunities while cleaning communities. Since so many Philadelphians have been touched by the overdose crisis, SUPHR also provides counseling to children and adults who have lost someone in their life to an overdose. Behind the scenes, SUPHR works with other City agencies, hospitals, and community groups to ensure that everyone is working together to combat stigma and encourage harm reduction efforts. SUPHR recognizes that many communities have been dealing with substance use for a long time, and SUPHR is invested in giving communities the tools they need to keep people who use drugs, their loved ones, and the larger community healthy and safe.

 

JOB SUMMARY

This position will serve as the administrative lead for Philadelphia’s multi-disciplinary drug overdose death review team (OD Stat). This team will convene on a quarterly basis to conduct confidential case review of 4 fatal overdoses per meeting.  The primary goal of OD Stat is to conduct a systematic investigation of overdose fatalities to identify missed opportunities for prevention that will lead to policies, programs or changes to laws that can help prevent overdose deaths and better serve people at risk for overdose. The OD Stat Administrator will be responsible for overseeing and orchestrating the responsibilities of the OD Stat Staff Group, a small group of analysts and epidemiologists from the Philadelphia Department of Public Health (PDPH) and the Philadelphia Department of Behavioral Health and disability Services (DBHIDS).  The OD Stat Central Administrator is responsible for preparing quarterly lists of overdose decedents for review, requesting human service and/or health encounter information about these individuals from both City and non-City agencies, and consolidating the findings to create individual case histories. The individual filling this role will work closely with the OD Stat chair and liaise with key points of contact in service agencies from which data is being requested.

JOB SPECIFICATIONS

Under the supervision of the SUPHR Division Director, the OD Stat Central Administrator will perform the following essential job functions:

  • Oversee OD Stat Staff team and coordinate responsibilities of each member.
  • Supervise OD Stat Project Assistant and part-time Community Engagement Specialist
  • Oversee data requests, collection, and compilation
  • Develop timelines and action plans to ensure that all case review is finalized in preparation for OD Stat meetings.
  • Develop and maintain a specialized database for housing and consolidating information obtained for selected cases.
  • Assure privacy and confidentiality of cases selected for review.
  • Serve as the primary point of contact for City and non-City agencies including press regarding OD Stat.
  • Oversee development of OD Stat related reports and presentations
  • Assist with the development of effective communication strategies to disseminate OD Stat-related findings to partners and stakeholders.
  • Lead development of OD Stat recommendations including establishing sub-committees or work groups to address areas requiring improvement. OD Stat Administrator is also responsible for working with agencies affected by recommendations to identify action steps, timelines, and metrics. OD Stat Administrator leads the tracking of recommendations on a quarterly basis.
  • Provide peer to peer technical assistance to overdose fatality reviews nationally

EDUCATION

Completion of a Master’s Degree program in public health, public health administration or a related field; AND three (3) or more years of work experience in program administration, or any equivalent combination of education and experience that provides the necessary level of skill, knowledge and ability.

SKILLS/EXPERIENCE

  • Computer proficiency, particularly in MS Word, MS Excel, and online research.
  • Excellent oral and written communication skills.
  • Strong presentation skills.
  • Effective management skills.
  • Excellent organizational skills.
  • Ability to work under pressure to meet deadlines.
  • Ability to take initiative, work independently, and use innovative techniques and ingenuity to prepare reports and presentations.
  • Ability to coordinate timelines.
  • Ability to analyze and think critically to apply reasonable judgment and problem-solving skills.
  • Ability to work as part of a team, to prioritize and handle multiple tasks, and to work independently in a high-pressure environment.
  • Ability to establish and maintain effective relationships with persons contacted in the course of work.
  • Curiosity about the functions, policies, and protocols of City departments and services. Experience in Local or State government is a plus, but not necessary.
  • Sensitivity to and experience working with ethnically, culturally, and sexually diverse individuals, communities, agencies, and organizations.

WORK ENVIRONMENT  Standard office setting with extended periods at workstation and periodic use of office equipment. Position is mostly remote with in-person participation required on an as-needed basis.

POSITION TYPE AND WORK SCHEDULE Full-time position, typical hours are Monday through Friday 9:00 am to 5:00 pm.  Flex office schedule options available with supervisor’s approval.

TRAVEL No travel required.

PHYSICAL DEMANDS None

SALARY AND BENEFITS $82,000/Annually.  Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:

  • Medical with vision benefits
  • Dental insurance
  • Flexible spending accounts
  • Life, AD&D and long-term care insurance
  • Short- and long-term disability insurance
  • 403(b) Retirement Plan, with a company contribution
  • Paid time off including vacation, sick, personal and holiday
  • Employee Assistance Program

Eligibility and participation are handled consistent with the plan documents and HFP policy. 

DISCLAIMER

The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.