Grants and Reporting Manager

Equal Opportunity Employer

The mission of the Health Federation of Philadelphia is to promote health equity for marginalized communities by advancing access to high-quality, integrated, and comprehensive health and human services.  Health equity is at the heart of all our work. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status.  This commitment applies to all aspects of the Health Federation of Philadelphia’s employment practices, including recruiting, hiring, training, and promotion.


The Division of Maternal, Child, and Family Health (MCFH) of the Philadelphia Department of Public Health (PDPH) is seeking a highly organized and detail-oriented Grants and Reporting Manager to join our mission-driven team. MCFH currently has over $6 million in annual grant funding from federal, state, and philanthropic sources, including HRSA Healthy Start, State Title V, and State OCDEL. This new position will play a pivotal role in seeking new funding opportunities, managing grant applications, and ensuring accurate reporting to grantors. The Grants and Reporting Manager will collaborate closely with MCFH program staff and administrative and fiscal team. This position will report to the MCFH Division Director.

The mission of MCFH is to empower all Philadelphia mothers, children, and families to create and live healthy lives. We are committed to eliminating racial health disparities and elevating community voice. We accomplish our mission through coalition building, data and evaluation, policy and advocacy, public health campaigns, direct service, and capacity building.


  • Grant Research and Identification
    • Research and maintain an updated list of grant funding opportunities that are in alignment with the mission of MCFH
    • Attend all relevant grant information sessions and distribute notes to MCFH staff
    • Work with MCFH leadership to cultivate relationships with local funders and keep them informed of MCFH work
  • Grant Application and Proposal Development
    • Coordinate all aspects of grant applications including setting timelines for writing, assigning grant sections to relevant program staff, and gathering all ancillary materials and forms for submission
    • Writing of grant proposal sections including but not limited to needs assessments, organizational backgrounds, and budget justifications
    • Editing and revising writing by MCFH staff to create a cohesive grant narrative
    • Ensure that all proposal narratives, budgets, and attachments adhere to specific grant guidelines and requirements
  • Budgeting and Financial Management
    • Assist program staff and fiscal team in the creation of grant budgets and budget justifications
    • Collaborate with fiscal team to monitor grant spending and ensure alignment with approved budgets and grant regulations
  • Reporting & funder relations
    • Maintain grant reporting schedule and request relevant narrative and data from MCFH staff
    • Edit and revise submissions from MCFH program staff and contracted agencies to create cohesive reports
    • Coordinate any required funder site visits
    • Serve as primary point of contact for the state Title V grant and other grants as assigned
    • Attend required grant meetings
    • Coordinate the submission of other required MCFH reports including the County Health Report, Language Access Report, and Public Health Accreditation
  • Other duties as assigned.


  • Minimum: Bachelor’s Degree required, Master’s degree in a related field (e.g. public health, communications, social work) preferred


  • At least 2-5 years of experience in grant writing, grant management, or related roles within government, healthcare, or nonprofit sectors.
  • Exceptional writing skills
  • Highly organized and detail-oriented
  • Experience in budget preparation
  • Familiarity with maternal and child health subject matter preferred but not required



Full time position, hours are Monday through Friday 9:00 am to 5:00 pm. A minimum of two days per week in-office.


Salary range is between $65,000-75,000 and is commensurate with experience and qualifications.  Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:

  • Medical with vision benefits
  • Dental insurance
  • Flexible spending accounts
  • Life, AD&D and long-term care insurance
  • Short- and long-term disability insurance
  • 403(b) Retirement Plan, with a company contribution
  • Paid time off including vacation, sick, personal and holiday
  • Employee Assistance Program

Eligibility and participation are handled consistent with the plan documents and HFP policy. 


Standard office setting with extended periods at workstation and periodic use of office equipment.

This position is a hybrid during this time and requires a minimum of two in-office days per week. The Grants and Reporting Manager must live in the Greater Philadelphia region.


Local travel to multiple sites and community meetings, as needed.


Ability to travel to external meetings, transport materials.


The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.