Finance Coordinator

Equal Opportunity Employer

The mission of the Health Federation of Philadelphia is to promote health equity for marginalized communities by advancing access to high-quality, integrated, and comprehensive health and human services.  Health equity is at the heart of all our work. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status.  This commitment applies to all aspects of the Health Federation of Philadelphia’s employment practices, including recruiting, hiring, training, and promotion.

JOB SUMMARY

We are looking for a highly-skilled, detail-oriented finance coordinator who excels at multitasking to assist with accounts payable, purchasing, grants management, and bank deposits. The individual will be responsible for helping the finance department’s operations, processing financial reports, and serving as a liaison between the finance team and other department personnel. The finance coordinator should possess a strong understanding of accounting principles and financial reporting. Individual must be proactive, attentive, and committed to accuracy and process improvement.

JOB SPECIFICATIONS

Responsibilities/Duties

  • Work with other members in the finance team to compile, analyze and report financial data
  • Preparing weekly, monthly, and yearly financial reports and budgets.
  • Assist with month-end and year-end financial statements
  • Makes journal entries
  • Ensure financial records are complete and accurate
  • Ensure bills are paid in a timely manner and mailed weekly
  • Maintain the accuracy of financial records and internal controls
  • Stay current on the company, local, state, and federal financial regulations and policies
  • Provides invoice documentation support for Audit and Contract requirements
  • Deposits organizational receipts and records transactions in accounting system
  • Cross-trained with vendor purchasing and processing of Laboratory Invoices.
  • Assists with 1099 preparation
  • Special projects as assigned

Qualifications

  • Bachelor’s degree or equivalent experience, 4+ years of experience in bookkeeping, accounting or related field

Skills/Experience

  • Ability to prioritize and multi-task in a fast-paced environment
  • Ability to handle confidential information in a discreet, professional manner
  • Excellent oral and written communication skills
  • Excellent organizational and analytical skills
  • Ability to be an effective team member and display initiative
  • Maintains good working relationships with Funders, Contractors, and Staff Members

Work Environment:  Standard office setting with extended periods at workstation and periodic use of office equipment. Staff are expected to come into the office; based on conversations with supervisor, a combination of in-office and remote work may be allowed per HFP policy.

Position Type and Work Schedule:  Full time position, typical hours are Monday through Friday 8:30 am to 5:00 pm. 

Travel:  Occasional travel to off-site locations with weekly travel to local bank branch

Physical Demands:  Must be able to sit, stand and walk for up to 2 hours at one time.  Routinely moves documents weighing up to 10 lbs.

Salary and Benefits Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can includes:

  • Medical with vision benefits
  • Dental insurance
  • Flexible spending accounts
  • Life, AD&D and long term care insurance
  • Short- and long-term disability insurance
  • 403(b) Retirement Plan, with a company contribution
  • Paid time off including vacation, sick, personal and holiday
  • Employee Assistance Program

Eligibility and participation is handled consistent with the plan documents and HFP policy. 

DISCLAIMER

The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.