Philadelphia Area Resources for COVID-19

VFC Assistant, The Philadelphia Department of Public Health (PDPH), Division of Disease Control (DDC)

Posted Date: 
Wednesday, July 14, 2021 - 10:45am
Expiration Date: 
Thursday, October 14, 2021 - 10:45am
Job Summary: 

Level: Experienced

Job Location: Main HQ Center City - Philadelphia, PA

Position Type: Full Time

Education Level: 4 Year Degree

Salray Range: $50,000.00 - $60,000.00 Salary/year

Travel Percentage: None

Job Shift: Day

Job Category: Health Care

The Philadelphia Department of Public Health (PDPH), Division of Disease Control (DDC), works to prevent, control, and report on diseases and conditions that are contagious and/or affect the public’s health. DDC helps prepare for public health emergencies and educate the community on how to stay safe and healthy.

Within the Division, immunization services across the city of Philadelphia are supported by a robust immunization program that coordinates the Vaccines for Children (VFC) and Vaccines for Adults at Risk (VFAAR) programs and performs community-based outreach activities to families with under-immunized children. Through the Immunization Quality Improvement Program (IQIP) the Immunization Program provides coverage assessments and strategies to help to area providers vaccinate children on time.

Our program also hosts a well-established immunization information system (IIS), PhilaVax, to which all Philadelphia providers are mandated to report. The Philavax IIS covers childhood, adolescent and adult vaccines. Data provided by the PhilaVax IIS helps target outreach, assessment, and feedback activities, and helps support successful implementation of immunization recommendations.

The overall goal of the Immunization Program is to increase the vaccination of all Philadelphians with immunizations routinely recommended by the Advisory Committee on Immunization Practices (ACIP) by reducing missed opportunities, ensuring equitable access to vaccines, and improving immunization delivery practices among providers.


The Philadelphia Immunization Program’s VFC Assistant will support the Immunization program’s work to address the decreases in pediatric immunization rates during the COVID-19 pandemic through a variety of strategies to support providers and communicate with parents of children. These strategies will rely on the utilization of immunization resources, compliance with CDC standards, vaccine storage and inventory standard protocols, the Immunization Information System, and federal regulations.

The VFC Assistant will support sites to ensure that providers maintain the appropriate vaccines on hand and minimize the wastage at their site. The VFC Assistant will keep up to date on the most recent updates and materials related to immunizations by building relationships with national, regional, and state level organizations and building a resource library for the immunization program. The VFC Assistant will collaborate with Immunization team members to the development of immunization education materials including immunization standards, standing orders, power point presentations, immunization resources, and educational newsletter articles aimed at supporting immunization providers throughout the city.



  • Collaborate closely with the VFC Coordinator, Provider Quality Assurance (PQA) nurses, Storage and Handling Manager, Provider Education Coordinator and Communications Coordinators to implement required program activities.
  • Coordinate in-office educational trainings on vaccine management and administration, standards for pediatric immunization practices, and storage and handling requirements.
  • Assist in the development of provider education materials and quality improvement plans.
  • Connect with national, regional and state level organizations with an immunization focus.
  • Create a program resource library for the Immunization Team and providers.
  • Ensure that provider and program-level vaccine wastage is monitored and reported to minimize overall VFC Program vaccine wastage. 
  • Coordinate vaccine management for emergency situations, outbreaks, or special campaigns with the VFC Coordinator.  
  • Provide technical assistance to providers using the PhilaVax IIS to complete vaccine orders.  
  • Provide technical input in developing PhilaVax IIS modules that affect provider interface with the IIS.  
  • Assist in coordinating program evaluation activities.  
  • Participate in community immunization activities as needed.
  • Respond in real life public health emergencies as needed.
  • Other duties as necessary.



Graduation from an accredited four-year college or university; OR Graduation from high school, or the equivalent, and four years of previous experience either performing or assessing in the planning, coordinating, or administering of a public health program; OR An equivalent combination of education and experience.


  • A minimum of 1 year of experience working in public health.  
  • Ability to use a computer effectively to input, retrieve, and analyze data. Ability to write reports and correspondence effectively. Ability to effectively interact and communicate clearly with people. Ability to write policies and procedures. In addition:
  • Ability to enter and analyze data in various spreadsheets, databases, and web-based applications
  • Ability to work with a team
  • Demonstrated proficiency in MS Office applications and the Internet
  • Experience delivering excellent customer service
  • High attention to detail
  • Ability to multi-task
  • Ability to ensure assigned activities are conducted according to timeline
  • Must be organized and detail oriented
  • Local travel required
  • Must be eligible to work legally in the United States
  • Must have a valid driver’s license

Work Environment:

Standard office setting at workstation and periodic use of office equipment. This position will require a mix of remote, in-person work and COVID-19 clinic-based work. All work environments will require the use of appropriate personal protective equipment in accordance with public health guidance.

Position Type and Work Schedule:

Full time position, typical hours are Monday through Friday 8:30 am to 5:00 pm.  Flex office schedule options available with supervisor approval. 


Local travel to multiple sites and community meetings, as needed.

Physical Demands:

  1. Must be able to lift up to 50 lbs.

Salary and Benefits:

Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include: 

  • Medical with vision benefits
  • Dental insurance
  • Flexible spending accounts
  • Life, AD&D and long-term care insurance 
  • Short- and long-term disability insurance
  • 403(b) Retirement Plan, with a company contribution
  • Paid time off including vacation, sick, personal and holiday
  • Employee Assistance Program

Eligibility and participation are handled consistent with the plan documents and HFP policy.  


The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.

Equal Opportunity Employer
The mission of the Health Federation of Philadelphia is to improve access to and quality of health and human services for underserved and vulnerable populations.  Health equity is at the heart of all our work. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or
gender, gender identity and/or expression, sexual orientation, military or veteran status.  This commitment applies to all aspects of the Health Federation of Philadelphia’s employment practices, including recruiting, hiring, training, and promotion.