Special Projects Coordinator, Philadelphia Department of Public Health (PDPH), Division of Maternal, Child and Family Health (MCFH)

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Posted Date: 
Monday, June 24, 2019 - 10:30am
Expiration Date: 
Friday, August 23, 2019 - 10:30am
Job Summary: 

Reports to: MCFH Director

FLSA: Exempt

Status: Full-time

Supervises: N/A

Created/Revised: 5/21/19  

The Special Projects Coordinator provides administrative support and directs project expansion and implementation in the Philadelphia Department of Public Health (PDPH) Division of Maternal, Child and Family Health (MCFH). This position is responsible for independently coordinating, planning, and managing logistics related to special projects and grant-related activities. This position requires demonstrated organizational skills, strong written and verbal communication skills, the ability to conduct detailed research, and commitment to work both independently and as part of a team.


  • Support MCFH leadership in leading special projects, including the Philadelphia Fetal and Infant Mortality Review (FIMR) and the Philadelphia Labor and Delivery Leadership Group (PLDLG);
  • Coordinate the FIMR Case Review Team, FIMR Community Action Team, and the PLDLG including case abstraction and meeting documentation;
  • Work closely with partners to lead and track progress of FIMR and PLDLG work groups;
  • Perform research to identify best practices, standards, guidelines, and innovative policy approaches;
  • Organize logistics and manage preparations for project-related meetings and conferences;
  • Work with the MCFH Evaluation Manager to develop surveillance tracking of infant and maternal deaths;
  • Coordinate grant development and submission, including contacting internal and external stakeholders and soliciting materials for grant proposals;
  • Participate in state-supported infant mortality reviews and coordinate interventions with state and Title V funders;
  • Handle special projects as requested by MCFH leadership; and
  • Other duties as assigned.



  • Strong organizational, problem-solving, and time management skills;
  • Strong interpersonal skills;
  • Strong verbal and writing skills;
  • Ability to communicate effectively with persons of differing cultural, ethnic, and racial backgrounds as well as cross sector organizations;
  • Ability to work independently and as part of a team;
  • Ability to manage multiple ongoing projects;
  • High level of initiative

Position Type and Work Schedule

Typical hours or full-time employees are Monday through Friday 9:00 am to 5:00 pm, but candidate must be flexible in attending occasional meetings or events during the evening/weekend hours.

Salary and Benefits

Salary commensurate with experience and qualifications

Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:

  • Medical with vision benefits
  • Short- and long-term disability insurance
  • 403(b) Retirement Plan, with a company contribution
  • Dental insurance
    • Flexible spending accounts
    • Life, HD&D and long term care insurance
  • Paid time off including vacation, sick, personal and holiday
  • Employee Assistance Program

Eligibility and participation is handled consistent with the plan documents and HFP policy. 


The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.

The Health Federation of Philadelphia (HFP) is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation or preference, marital status or any classification protected by federal, state or local law.