Philadelphia Area Resources for COVID-19

Project Assistant - SBIRT, Health Federation of Philadelphia

Posted Date: 
Wednesday, April 7, 2021 - 4:15pm
Expiration Date: 
Tuesday, June 8, 2021 - 4:15pm
Job Summary: 

: Entry

: Main HQ Center City - Philadelphia, PA

: Full Time

: 4 Year Degree

: $39,000.00 Salary/year

: Up to 25%

: Day

: Admin - Clerical

The SBIRT Project Assistant plays a key role in supporting the SAMHSA funded SBIRT project, which involves implementation of systematic substance abuse screening and treatment of primary care patients at 20 health center sites in Southeast Pennsylvania. This position is responsible for working collaboratively with the SBIRT Project Coordinator, SBIRT Project Director and the Director of Information Technology to assist with the implementation of project activities including engagement and collaboration with clinical partners and the external project evaluation team.  This position will directly report to the SBIRT Project Coordinator. 


  • In collaboration with the SBIRT Project Coordinator develop and implement systems and procedures for maintaining physical and electronic documents ensuring efficient operation of the SBIRT Project
  • Schedule and coordinate stakeholder meetings, in person or via conference call. Prepare and ensure that related materials, agendas and other documents pertinent for these meetings are prepared and distributed.
  • Assist with maintaining a systematic process for communications, information sharing, problem solving and accountability.
  • Maintain and distribute meeting notes and materials for health center collaborative meetings.
  • Create reports and documents as requested by the SBIRT Project Team
  • At the direction of the SBIRT Project Coordinator, make visits to the participating health centers as needed.
  • Coordinate and prioritize multiple tasks independently.
  • Perform other duties as assigned.


Bachelor’s degree in public health, social work or a clinical discipline; 1-2 years of relevant program experience; or a combination of education and experience that reflects the skills identified in this position description  


  • Demonstrated project management skills including high level of attention to detail
  • Experience working with community health and human service agencies or programs; experience with behavioral health or substance abuse preferred
  • Highly organized, excellent time management skills and systems oriented 
  • Strong leadership, problem solving, collaborative and coaching skills
  • Demonstrated ability to work independently and as part of a team
  • Excellent communication skills across staff levels

Position Type and Work Schedule:
This is a full-time, non-exempt position. 

Work Environment:
Standard office setting, plus regularly scheduled travel for meetings, trainings, and technical assistance sessions with participating health centers.

Physical Demands:
Able to sit and work at a computer keyboard for extended periods of time.  Able to lift and move up to 15 pounds.

Must be able to get around effectively within Philadelphia and surrounding counties, either on public transportation and/or in own vehicle.  Limited travel beyond surrounding counties will be required, as well.

Equal Opportunity Employer
The Health Federation of Philadelphia believes in and is firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status. This commitment applies to all aspects of the Health Federation of Philadelphia’s employment practices, including recruiting, hiring, training, and promotion.