Program Assistant, Opioid Response Program, Health Federation of Philadelphia

Posted Date: 
Monday, February 24, 2020 - 12:00pm
Expiration Date: 
Friday, April 24, 2020 - 12:00pm
Job Summary: 

Department/Program: Training and Organizational Development

Reports to: Director, Public Health Training and Technical Assistance

FLSA: Non-exempt     

Status: Full Time

This position requires high level attention to detail, excellent organizational, communication and administrative skills.  In collaboration with the Opioid Response Program Coordinator, the Opioid Response Program Assistant will help to expand Health Federation of Philadelphia’s health care continuing education activities in collaboration with the Philadelphia Department of Public Health’s Division of Substance Use Prevention and Harm Reduction (PDPH SUPHR) initiatives to increase access to Medication for Opioid Use Disorder (MOUD) in primary care settings.  



  • Assist in recruitment, scheduling and tracking of training participants
  • Create systems for tracking participant milestones and disbursal of incentive payments
  • Manage and track honoraria payments to presenters
  • Maintain and develop relationships with training partners (including PDPH SUPHR, presenters and clinical observation sites)
  • Track observation site MOUs and required participant documentation (vaccination records, medical licenses, etc.)
  • Submission of applications and post-training documentation for continuing education credits
  • Provide onsite assistance at training events
  • Attend regular supervision and project meetings as appropriate


  • Four or more semesters of course work in Public Health, Health Administration, Public Administration, or similar field from an accredited college or university preferred. Relevant years of experience can be substituted for college experience.
  • Five or more years work experience in administration and/or customer service in areas of health care, behavioral health, or related fields.
  • Commitment to harm reduction principles in treatment of substance use disorder


  • Strong written and verbal communications skills
  • Skilled in Microsoft Office suite, Google Suite (g-mail, Google Calendar, Google Drive, Google docs, etc.), familiar with Eventbrite and have the ability to create tracking systems
  • Able to handle multiple tasks and support project timelines with a high degree of organizational skill
  • Able to work effectively and professionally in a fast-paced environment
  • Ability to work as part of a team, to prioritize and handle multiple tasks, work independently.
  • Ability to establish and maintain effective relationships with training participants and project partners
  • Sensitivity to and experience working with ethnically, culturally, sexuality and gender diverse individuals, communities, agencies and organizations.

Work Environment:

Standard office setting with some local travel to off-site meetings/trainings.

Position Type and Work Schedule:

Non-exempt, full time position. Typical hours are Monday through Friday 9:00 am to 5:00 pm, with occasional evening or weekend training events.  Flex office schedule options available with supervisor approval.


Able to travel to trainings within Philadelphia, either on public transportation and/or in own vehicle.

Physical Demands:

Able to sit and work at a computer keyboard for extended periods of time. Able to lift and move up to 15 pounds.

Salary and Benefits:

Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:

  • Medical with vision benefits
  • Dental insurance
  • Flexible spending accounts
  • Life, AD&D and long-term care insurance
  • Short- and long-term disability insurance
  • 403(b) Retirement Plan, with a company contribution
  • Paid time off including vacation, sick, personal and holiday
  • Employee Assistance Program

Eligibility and participation is handled consistent with the plan documents and HFP policy. 


The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies

that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.

The Health Federation of Philadelphia (HFP) is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation or preference, marital status or any classification protected by federal, state or local law.