Philadelphia Area Resources for COVID-19

COVID19 Vaccine Coordinator, Philadelphia Department of Public Health (PDPH)

Posted Date: 
Thursday, October 8, 2020 - 2:45pm
Expiration Date: 
Tuesday, December 8, 2020 - 2:45pm
Job Summary: 

The Philadelphia Department of Public Health (PDPH), Division of Disease Control (DDC), works to prevent, control, and report on diseases and conditions that are contagious and/or affect the public’s health. Within the Division, immunization services across the city of Philadelphia are supported by a robust immunization program that coordinates the Vaccines for Children (VFC) and Vaccines for Adults at Risk (VFAAR) programs, provides assessment and feedback to area providers and performs community-based outreach activities to families with under-immunized children.  Our program also hosts a well-established immunization registry to which all Philadelphia providers are mandated to report. The registry, Philavax Immunization Information System covers childhood, adolescent and adult vaccines. 

The overall goal of the immunization program is to increase vaccination for children, adolescents, and adults with all immunizations routinely recommended by the Advisory Committee on Immunization Practices by reducing missed opportunity, ensuring equitable access to vaccines and improving immunization delivery practices among providers. 

The Program is currently tasked with responding to the national COVID19 crisis by distributing vaccine equitably across the City of Philadelphia. To respond to this global pandemic the program needs to engage a variety of non-traditional immunization providers to assist in responding to the crisis.

The COVID19 Vaccine Coordinator will be take a primary role in ensuring Philadelphian’s have equitable access to COVID19 vaccine across the City of Philadelphia. The Vaccine Coordinator will oversee a team tasked with enrolling new and non-traditional vaccine distribution sites to achieve the goal of vaccinating every Philadelphian that is interested in receiving COVID19 vaccine. The position will coordinate a team which includes an enrollment specialist and a storage and handling assistant to engage and enroll sites in this endeavor. The Vaccine Coordinator will play a primary role in communicating with sites seeking enrollment and assuring all steps in the enrollment process are completed. This will include creating/managing a database to record training of enrolling providers. Additionally, the role will require working with others on the Immunization Program team to create training materials specifically geared to COVID19 vaccine administration. The Vaccine Coordinator may be tasked with driving vaccine and supplies to non-traditional sites with limited storage capacity and should expect to work some nontraditional hours. The Vaccine Coordinator will work closely with all members of the Immunization Program as well as others in DDC working on the pandemic response.

This position will require local travel, weekend, and afterhours work. Any selected candidate should expect to be called upon to perform specialized duty as needed for public health emergencies. This position is funded for 1 year but may continue as funding permits.

Reports to: Amber Tirmal, Immunization Program Manager

FLSA: Exempt

Status: Full-time, temporary

Supervises: N/A

Created/Revised: 2020/2020

Qualifications

JOB SPECIFICATIONS

Responsibilities/Duties

  • Maintain adequate COVID19 inventories in the public vaccine distribution pipeline.
  • Assure COVID19 vaccines are delivered to providers in a timely manner.
  • Coordinate with other program areas and the CDC the distribution of COVID19 vaccine.
  • Respond to provider questions regarding the shipment and delivery of COVID19 vaccines.
  • Ensure providers are trained on how to manage that expired or wasted COVID19 vaccine and that the appropriate return protocol is followed by sites.
  • Ensure the appropriate use of COVID19 vaccine purchased public funds at the provider level and to prevent fraudulent use of vaccines purchased with public funds.
  • Document and minimize vaccine loss and wastage at the provider level.
  • Oversee the COVID19 vaccine management team (enrollment specialist and storage and handling assistant)
  • Regularly communicate any issues or concerns about providers to immunization program leadership
  • Work with immunization program leadership and the DDC pandemic response team to ensure goals of the COVID19 pandemic response are adequately met 
  • Other duties as required

Education

  • This position requires master’s degree in public health or public administration.

Skills/Experience

  • Excellent written and oral communication skills
  • Strong knowledge of Microsoft Office Suite
  • Strong customer service skills
  • Able to work independently and as part of a team
  • Basic understanding of project management
  • Able to plan, execute, and complete projects within a limited timeframe and budget
  • Minimum of 2 years of experience in public health or healthcare more broadly
  • Minimum 1-year supervisory experience
  • Minimum 1-year of experience coordinating complex projects with multiple stakeholders

WORK ENVIRONMENT

Standard office setting at workstation and periodic use of office equipment. This position will initially be fully remote and will transition to in-person work in accordance with public health guidance. Will be required to report to office to receive work-laptop and other equipment as necessary.

TRAVEL

Some travel may be necessary provided that public health guidance allows it.

PHYSICAL DEMANDS

Must be able to lift 50lbs

SALARY AND BENEFITS

$50,000-60,000 and is commensurate with experience and qualifications.  This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time. This position is funded for 1 year but may continue after as funding permits.