Opioid Program Grants Coordinator, Philadelphia Department of Public Health - Opioid Program

Posted Date: 
Friday, January 4, 2019 - 1:45pm
Expiration Date: 
Monday, February 4, 2019 - 1:45pm
Job Summary: 

The PDPH Opioid Program appreciates diversity among its staff and does not discriminate based on race, age, religion, ability, marital status, sexual orientation, sex, or gender identity.

Position Title: Opioid Program Grants Coordinator

Location: Philadelphia, Pennsylvania

Annual Salary Range: $50,000 – 60,000 plus full benefits

Employment Status: Full-time position with benefits. This is a grant-funded position; thus, continuation of the position depends on continued availability of funds.

Job Description:

This position involves administrative and programmatic work within the Philadelphia Department of Public Health’s Opioid Program to assist in managing several grants. The person filling this position is responsible for oversight of all pre- and post-award functions for the Opioid Program’s major state and federal grants.  This includes managing grant timelines, coordinating internal meetings to discuss grant progress/next steps and address issues, participating in grant-related conference calls and in-person meetings/conferences, overseeing the completion of progress reports, reviewing and tracking expenditures, and working with program staff assigned to each grant to ensure submission of grant-related reports and data.  This individual will also be asked to assist in finding and applying for new grant opportunities as they arise. The Opioid Program Grants Coordinator will work closely with staff from the Opioid program, the Deputy Health Commissioner, and any sub-contracted agencies involved in grant activities.

Essential Duties:

Under the supervision of the Opioid Program Manager, the Opioid Program Grants Coordinator will perform the following essential job functions:

  • Oversee completion and submission of progress reports and other required paperwork.
  • Develop action plans to ensure project is on time, on budget, and meets all required deliverables and reporting.
  • Work with sub-grantees to ensure compliance with grant timelines and deliverables.
  • Develop and maintain specialized databases for recording and tracking grant awards.
  • Maintain knowledge of grant funding policies, regulations, and procedures.
  • Identify barriers to grant-specific goals and assess and implement solutions.
  • Serve as a representative for grantee conference calls and meetings.
  • Assist in subgrantee budgets and making purchasing decisions.
  • Assist with the development of effective communication strategies to disseminate grant-related findings to partners and stakeholders.
  • Aid in finding, writing, and submitting competitive grant proposals to private and public foundations, corporations, and governmental agencies.
  • Participate in Emergency Preparedness drills, exercises, and trainings for the Health Department, as needed. 

    Completion of a Master’s Degree program in public health, public health administration or a related field; AND three (3) or more years of work experience in grant management or program administration, or any equivalent combination of education and experience that provides the necessary level of skill, knowledge and ability.                                                          


  • Computer proficiency, particularly in MS Word, MS Excel, and online research.
  • Knowledge of grant research and application processes.
  • Excellent organizational skills.
  • Ability to work under pressure to meet deadlines.
  • Ability to take initiative, work independently, and use innovative techniques and ingenuity to prepare grant reports and new applications.
  • Ability to coordinate grant projects with Health Department staff and community partners.
  • Experience in federal and/or state government grant writing
  • Excellent oral and written communication skills.
  • Ability to analyze and think critically to apply reasonable judgment and problem solving skills.
  • Ability to work as part of a team, to prioritize and handle multiple tasks, and to work independently in a high pressure environment.
  • Ability to establish and maintain effective relationships with persons contacted in the course of work.
  • Sensitivity to and experience working with ethnically, culturally and sexually diverse individuals, communities, agencies and organizations.